Position Summary
The Development & Communications Manager will provide communications, development and administrative support to the Forum under supervision of the Director of Development and Communications.
Essential Job Duties
Communications & Development
- Support Director of Development and Communications, Vice President of Programs and CEO with tracking donor relationships and communications.
- Enter and update information into our donor database management system;
- Organize and execute donor communications, including thank you letters;
- Assist with planning social media and online campaigns;
- Assist programs staff with external communications (event promotion, recruitment);
- Help organize and coordinate key external stakeholder meetings;
- Assist with invitations, logistics and on-site administration for annual organization fundraisers;
- Coordinate CEO donor meetings and draft follow-up communications;
Administrative Support
- Greet and direct visitors and guests when they come to the office;
- Ensure the office and main phone line is staffed during regular office hours;
- Develop vendor relationships and coordinate vendors for organization activities;
- Manage mail, including distribution and oversight of mailing lists;
Program Support
- Assist with promotion, logistics, and on-site administration of workshops and events;
- Assist with workshop materials preparation;
- Coordinate event registration tracking and support;
- Coordinate catering and provide set-up and clean-up for workshops and events;
- Provide administrative support for annual awards programs and regrants.
Board Liaison
- Work with CEO organizing and supporting four quarterly Board meetings: document distribution, communications, logistics; travel; notes/recording minutes;
- Attend designated monthly Board committee meetings and Board orientation;
- Prepare, maintain, and file board records and documents;
- Communicate with board members regarding board materials, scheduling, and logistics.
Required Knowledge/Skills/Abilities
- Must support and believe in the mission of the Alaska Humanities Forum;
- Must be curious to learn about Community-Centric Fundraising principles and how to incorporate them into the Forum’s development strategies;
- Must be committed to supporting an equitable and inclusive organizational culture;
- Must have own transportation and reliable personal vehicle to support transporting supplies and travel to bank;
- Must be able to pass state and federal background checks;
Keys to Success
A successful candidate for this position will have the following mindset and approaches to the job:
- Relationship-building: Your job requires you to engage and support people from different backgrounds, perspectives, and approaches. This includes all staff, board, and external stakeholders. You aspire to make connections with people, build trust and understanding, and approach the smallest and largest of tasks with a team-oriented mindset.
- Comfort with and interest in writing: You enjoy crafting written communications that are compelling, accurate and clear. You are adept at writing for different audiences, for example an AKHF blog post, an email to the full AKHF board, or a fundraiser event invitation. You instinctively look for the stories in every conversation and get excited to think about how to share them.
- Attention to detail: You aim to leave things better than you found them. As the owner of office systems and tools, and a writer and reviewer of written communications, you notice and fix errors that others might overlook. When mistakes happen, you address them quickly and look for ways to prevent similar errors.
- Adaptability and problem solving: You are always ready to take advantage of unexpected opportunities and address obstacles. You look for the root of both simple and complex problems, so you can seek solutions. You approach work with a spirit of “yes” and adapt as things change. You’re ready to learn new tools required for your job, quickly.
- High volume, high efficiency: We’re a dynamic organization with lots of activity! Your job is to make it easy for our team members to do their jobs. You maintain systems for keeping tasks from slipping through the cracks. You can juggle competing demands and prioritize without sacrificing quality. You complete routine tasks efficiently and effectively. You get back to people in a timely manner and take pride in providing clear, helpful information.
Education/Training
- Demonstrated administrative and operations experience (e.g. data entry; document review and organization, travel logistics, familiarity with office systems and equipment, board support and logistics);
- Demonstrated written communications experience (e.g. customer service; engaging diverse audiences; written and oral communications)
- Proficiency with Microsoft Office, G-Suite, Zoom. Familiarity with Quickbooks preferred.
Physical Requirements
- Ability to participate in virtual meetings for up to four hours with short breaks;
Conditions of Employment
The Development and Communications Manager role is an exempt, full-time position based at the Forum offices in Anchorage with a regular weekday work schedule of 40 hours per week. This position will involve some weekends & evenings. Benefits include medical, dental, disability, ten paid holidays per year, nine earned paid time off hours each pay period, paid family leave, and a 403(b)-retirement plan.
Application and Hire Date
To be considered for this position visit https://alaskahumanitiesforum.bamboohr.com/careers Applications will be reviewed on a rolling basis. The first round of applications will be reviewed February 7th, 2025.
Equal Opportunity Statement
At the Alaska Humanities Forum, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion among our employees are critical to our success, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.
Contact for Questions
For questions about this position, contact Amanda Dale at adale@akhf.org or (202) 329-0062
